Only SGA recognized clubs and organizations registered with the College can use SGA and campus resources. Active clubs must meet the following requirements:
Anyone interested in starting a new student organization must:
The SGA and the administration of Mitchell Community College approve all new clubs and organizations.
The SGA provides funding of $25 per club for each meeting attended with a bonus of $75 if all meetings are attended by a representative. The club representative must stay for at least two-thirds of the meeting to be counted present. The money may be used for any legitimate club activity that benefits Mitchell students. It cannot be used to make donations to organizations or individuals outside Mitchell. The money is made available at the end of Fall Semester and at the end of Spring Semester. Organizations with fewer than five members are ineligible for club reward funds.
Each semester, various clubs on campus have reasons to request a fund disbursement from the SGA. Matching Funds can be requested for student travel, special events or programs. The SGA will budget money for the fall semester and the spring semester to be made available for these requests.
The SGA provides major event funds and matching grants. Matching grants can be requested for student travel, special events or programs. The SGA will budget money for the fall semester and the spring semester to be made available for these requests. Clubs may apply for matching grant funds and major event funds. A maximum of $500 may be requested per club from each fund during the fall and spring semesters. At the end of the year, any money left over from club funding will go back into the general fund and be made available for the SGA to use towards other activities.
To be considered for funding, the club must:
To qualify for matching funds, the club must raise through other means the amount that it is requesting. Requests must be in writing and submitted to the SGA President at least 30 days in advance using the SGA Funds Request Form. The request should include a list of activities and fundraisers held during the semester and how much the club is contributing from its treasury. A club representative will be asked to present the proposal at the SGA general body meeting.
Clubs need to deposit checks issued from the SGA as soon as possible. Report lost or misplaced checks immediately to the SGA Advisor. Checks that expire or are lost will not be reissued after the end of the fiscal year which occurs on June 30.
Any club that does not have a bank account will be ineligible to receive club reward money or funding from the SGA. Account verification must be completed only once and should be submitted prior to any checks being dispersed to the club. Documentation verifying the club's bank account should be submitted to the Student Activities Coordinator. Clubs must submit an End-of-Year Financial Report to the Student Activities Coordinator before the end of the spring semester. The report should include a summary of financial activities for the year showing a detailed description of income and expenditures. This report must be signed by an officer in the club, preferably the treasurer and the advisor.
If a club goes inactive and it has money in the bank, the club has two semesters to reactivate. If not, the SGA will assume control of the club's bank account. If the club remains inactive for an additional two semesters, the SGA will close the account and redistribute the funds towards other student programs. If a club chooses to go inactive, the club members/advisor needs to close their bank account immediately and forward all remaining funds to the SGA for reallocation. Checks should be written to "Mitchell Community College SGA."
Any organization that plans to have an event or fundraising activity must use the following procedures:
Bulletin boards are located throughout campus for displaying flyers and posters. These are not permitted in elevators or on wood or painted surfaces.
The SGA office has the following items and equipment available for use by registered clubs and organizations. These are located in the Montgomery Student Union and must be "signed-out" and returned. To reserve, contact the Student Activities Coordinator at (704) 978-5426.
Contact the Student Activities Coordinator at (704) 978-5426 for information and approval for food sales on campus.
Any individual or group of students from Mitchell Community College, traveling in the name of their organization and using club or Student Government Association funds, are considered to be participating in a "College- sponsored trip." Clubs who plan to travel must follow the guidelines outlined below in the Student Travel Policy. The complete policy is listed in the Mitchell Community College Policy Manual.
Clubs and organizations planning to travel must complete the following information seven days prior to taking a trip. Allow additional time for out-of-state travel:
Student travel should be well planned, expenses should be kept to a minimum, and potential risks should be considered. Liability issues should be discussed with the Student Activities Coordinator before the group's scheduled trip. A Travel Liability Waiver Form is required for all students and non-students who plan to attend the trip. Exceptions to the Student Travel Policy must be approved by the Vice President for Student Services.
Authorization for travel must be approved before any College or club sponsored field trip departs from Mitchell. Please attach as much information about the trip as possible in order to receive a timely response. Incomplete requests may experience a delay in receiving authorization. Questions about the Student Travel Policy can be directed to the Student Activities Coordinator at (704) 978-5426.
An advisor or College designee is required to travel with students during any out-of-state club-sponsored trip. Student clubs are encouraged to assist with travel expenses for club advisor. This includes meals, transportation and lodging. Out-of-state travel plans should be shared with the Student Activities Coordinator as soon as there is discussion about taking a trip. Travel authorization requests should be submitted prior to the trip being taken in order to get the proper permission. Authorization to travel must be approved by the Vice President for Student Services but can be denied by the President of the College.
An advisor or college designee is required to travel with students during overnight club-sponsored trips. Day trips within an hour of Statesville are not required to have an advisor present although one is recommended. Trips that are more than one-hour drive are required to have an advisor present. Clubs are encouraged to assist advisors with travel expenses. Travel authorization requests should be submitted as outlined above.
Students are welcome to drive themselves on field trips. Any student transporting other students on a field trip must complete a Release Authorization for College-Sponsored Form to drive. Only students with no major convictions in the past year will be authorized to drive other students. This form should be submitted to Human Resources and is good for one year.
Full-time staff can drive a school, rented or personal vehicle on College- or club-sponsored field trips. Human Resources will approve them to drive by checking their license when they are first employed. Part-time employees who wish to drive students must have their license checked if it was not done when they were first employed by the College. Individuals not affiliated with the College who are driving Mitchell students must have their license checked by the College before driving for a College or club sponsored trip.
Students, employees and non-employees who choose to drive a rental vehicle should adhere to the rental company policy with regard to who can drive their vehicles.
Fall semester in-person registration
Thu. May. 24, 2012
Memorial Day Band Concert
Mon. May. 28, 2012
Memorial Day
Mon. May. 28, 2012
Refund Deadline
Fri. Jun. 1, 2012
