Frequently Asked Questions—Cashier’s Office
Q: What hours are you open?
A: The normal hours of operation for the Cashier's Office are Monday-Thursday, 9 a.m. to 4 p.m., and Friday (and the last business day of each month) 9 a.m.-2 p.m. Dates that extended hours are offered each semester are published in the Mitchell course schedule.
Q: Do you have a payment plan?
A: Mitchell offers the Nelnet tuition payment plan for fall and spring semesters.
Q: When is payment due?
A: Payment due dates vary by semester and are published online.
Q: Do you issue credit on a credit card?
A: Refunds will be issued to the credit card used for payment.
Q: How do I get a refund for classes I dropped or classes that were canceled?
A: All Mitchell students will receive refunds via credit card or check mailed to the address on file. Refunds for classes that were dropped within the first 10 percent of the semester will be written at the earliest date following the 10 percent point of the semester, as determined by the Division of Finance and Operations.
Q: What number do I call if I have questions concerning my refund?
A: For any questions related to your account, contact Billing and Collections at 704-878-3216.
Q: Will I receive a statement indicating the amount owed for classes?
A: Statements and balance information can be located online through WebAdvisor.
Q: Where and how do I pay?
A: The current forms of payment Mitchell accepts are MasterCard, Visa, American Express, Discover, cash, check, or money order. You may pay in person at the Cashier’s Office on the Historic Main Campus. You may also pay online by logging on to WebAdvisor.
Q: Can I make a credit card payment by phone?
A: Due to PCI compliance standards, the Student Accounts/Cashier's Office cannot accept credit card payment by phone. However, you may pay by credit card online using your WebAdvisor account at any time.
Q: When I try to pay online using a credit card other than my own, the address that comes up for the billing address is not the billing address associated with that person’s credit card account. How can I change it to make the payment?
A: The billing address that you see in the Official Payments web payment screen is the address you have on your student records at Mitchell and cannot be changed at this location. The address information that is showing here will not interfere with your payment because it is not used for verification on this screen. Official Payments will verify the card number, expiration and CSV number that you enter. Your payment will not be declined due to the billing address that is showing. If this address is not your correct address, you will need to fill out a Data Change Form and mail or deliver it to the Registrar’s Office in the Student Services Building to ensure that your records are up to date for future communications.
Q: I applied for financial aid. Why does it not show up in my account?
A: Financial aid will not appear on your account until your aid is processed by the Financial Aid Office and you have received your award letter. This can take anywhere from six to 10 weeks from application to award.
In the meantime, you may consider paying in full or enrolling in the deferred payment plan until you are awarded aid. Once the aid is applied to your account, you will be refunded any credit balance.
Q: I dropped my classes. Why do I still owe a balance?
A: See our Refund Policy. If you are not able to determine the reason for the balance, contact the Cashier’s Office at 704-878-4270.
Q: I have an outstanding balance. Can I get a transcript?
A: All outstanding balances must be paid before registering or withdrawing for any term. In addition, no college transcripts or diplomas will be released until all balances are paid in full. Find more information on the Fulfillment of Financial Obligations page or log in and make a payment.
Q: What is Form 1098-T?
A: We are required by IRS Section 1.65050S-1 to send Form 1098-T to students for whom qualified tuition and fees were invoiced (or billed) during the calendar year.
Q: Why did I receive Form 1098-T?
A: Form 1098-T has been provided to assist in determining if you (or an individual who may claim you as a dependent) are eligible to claim a Hope Scholarship or Lifetime Learning Credit on the income tax return.
Q: Why did I NOT receive Form 1098-T?
A: There are several possibilities:
1) The IRS does not require us to send you one if your scholarship and aid (including formal billing arrangements with employers, government agencies, etc.) exceeded the invoiced amount.
2) You attended in Spring Semester but you had enrolled and been invoiced in prior calendar year.
3) We do not have a valid United States mailing address or Social Security Number on file for you. Please complete Form W-9S and remit to the Registrar.
4) Your invoiced amounts consisted of only non-credit courses.
5.) You gave consent to opt out of paper delivery of the form using WebAdvisor.
Q: Where was my form mailed?
A: Your 1098-T form is mailed to the address you provide to the Registrar’s Office.
Q: I viewed my 1098-T online. Will I get a copy in the mail?
A: No. By providing consent to view your 1098-T online, you opted out of receiving a paper copy.
Q: Is the 1098-T form I printed from WebAdvisor valid for the IRS?
A: Absolutely. The 1098-T form from WebAdvisor is an IRS-approved substitute.
Q: I paid $1,100 last year. Why does my 1098-T only reporting $800 in Box 2?
A: Your 1098-T will show the amount invoiced to your student account from January 1 to December 31 of the tax year, not the amount paid.
Q: I registered in November for Spring classes. Is that amount reflected on my 1098-T.
A: Yes. Your 1098-T will report any amount invoiced to your account from January 1 to December 31 of the tax year, not the amount paid. Box 7 will be checked on your form showing that your amount in Box 2 includes amounts for terms beginning in the first three months of the next year.
Q: I registered in November for Spring classes and I did not receive a 1098-T. Why?
A: The IRS only requires us to send 1098-T forms to students who were enrolled or attended classes during the tax year. If the upcoming spring semester is your first time enrolled or if you did not enroll or attend classes during the last calendar year, you will not receive a 1098-T.
Q: My address is wrong. Can I get another copy printed?
A: No, but you can access and print a copy of your 1098-T by logging into WebAdvisor. The Student Account/Cashier’s Office cannot reprint tax forms. Please update/correct your mailing address with the Registrar’s Office or "opt-out" of paper delivery.
Q: What about books? Why are they not included?
A: Only qualified tuition and expenses are reported on your 1098-T. Please consult your professional tax adviser with questions regarding "qualified expenses."
Q: Why does the 1098-T form show billed amounts instead of payments?
A: The IRS requires Mitchell Community College to choose one reporting method. The College, along with all other North Carolina Community Colleges, chose to report the amount billed, not the amount paid.
Q: If I receive Form 1098-T, does it mean I qualify for the Hope Scholarship or Lifetime Learning Tax Credits?
A: Not necessarily. The College is required to provide Form 1098-T to individuals who were billed for qualified tuition and fees during the calendar year. Please consult your professional tax advisor to make an individual determination.
Q: How do I determine which expenses will qualify for the Hope Scholarship and Lifetime Learning Credits?
A: Please consult your professional tax advisor for additional information.
Q: What do the amounts located on the form represent?
A: Box 2 represents the amount of qualified invoiced tuition and expenses for calendar dates Jan. 1 through Dec. 31. Box 4 represents the total of all scholarships or grants administered and processed by Mitchell, as well as the total of any tuition or fees that were paid by a sponsor on the student's behalf through a formal sponsorship agreement. The amount of scholarships or grants for the calendar year (including those not reported by the institution) may reduce the amount of any allowable tuition and fees deduction or the education credit you may claim for the year. Box 7 is checked only if you have been billed prior to Dec. 31 for any qualified tuition for the spring semester. Box 8 is only checked if you have been a half-time student (six credit hours) for at least one academic period that began during the calendar year.